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Job Description |
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| JOB
TITLE: |
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Administrator (Student Support - EMA and ALG) - Fixed Term Contract until 30 September 2010 |
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| AREA/LOCATION: |
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Organisational Development |
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| GRADE: |
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S3 |
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| HOURS
OF WORK: |
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18.5 hours per week (All day Monday, Tuesday and Wednesday mornings) |
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| RESPONSIBLE
TO: |
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Health, Safety and Welfare Manager |
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| RESPONSIBLE
FOR: |
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Administering the EMA/ALG scheme, obtaining and collating information and updating systems
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| SPECIAL
FEATURES e.g. Further Opportunities: |
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| South Cheshire College is committed to safeguarding and promoting the welfare of children and young people and expects all staff and volunteers to share this commitment.
The College is committed to offering staff development activities to all employees in response to College
and personal needs.
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| DUTIES
AND RESPONSIBILITIES |
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| The post holder will: |
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| 1) |
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Support fully at all times
the College's Aims and Objectives. |
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| 2) |
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Deal with initial enquiries
from students and College staff in relation to EMA payments
and general enrolment. |
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| 3) |
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Direct complex enquiries
to the appropriate person for further advice and information. |
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| 4) |
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Input and record attendance
data on the Education Maintenance Allowance system. |
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| 5) |
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Ensure attendance marks are
obtained in a timely manner, pro-actively seeking missing
information. |
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| 6) |
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Check that students have
met the necessary attendance criteria for eligibility of
EMA |
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| 7) |
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Make timely EMA payments
to students via the government EMA website |
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| 8) |
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Maintain spreadsheet database
to record eligibility and payments made through the Adult
Learner Grant. |
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| 9) |
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Be prepared to attend enrolment
events, including the occasional evenings, to provide general
EMA/ALG advice to prospective students. |
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| 10) |
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Undertake general clerical
and administrative duties as required. |
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| 11) |
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Follow all agreed Quality
Assurance and Risk Management Systems operating in the
College and contribute generally to the establishment and
development of a quality provision/service. |
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| 12) |
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Comply with all College
policies and procedures (eg Health and Safety and Equal
Opportunities) and ensure that these policies are followed
by staff and students. |
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| 13) |
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Undertake appropriate staff
development activities that support personal development
and the changing needs of the College and its environment. |
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| 14) |
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Be aware of, and responsive
to, the changing nature of the College and adopt a flexible
and proactive approach to work. |
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| 15) |
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Undertake such other duties
as may reasonably be required commensurate with this grade,
at the initial agreed place of work or at other locations
in the College catchment area. |
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Person Specification |
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| EDUCATION
AND QUALIFICATIONS |
| Essential
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Desirable |
| ● |
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Good general education
(GCSEs at Grade A, B or C/equivalent including English and Maths)
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Level 3 Business Administration/ Finance or related subject (or be working towards) |
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Evidence of ongoing professional development |
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| SKILLS/EXPERIENCE |
| Essential |
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Desirable |
| ● |
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Working experience in a Finance or Administrative environment |
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Ability follow rules/guidelines in scheme administration |
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An understanding of and an ability to deliver excellent customer service to internal and external customers |
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Good ICT skills with working knowledge of spreadsheets and databases |
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Have worked in an educational environment |
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Knowledge of the Education Maintenance Allowance and Adult Learner Grant schemes/framework |
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| PERSONAL
ATTRIBUTES |
| Essential |
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Strong inter-personal
skils |
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Numerate with attention to detail and accuracy |
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Good team worker |
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Able to communicate effectively with students and staff |
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Good organisational skills, ability to prioritise and work under pressure |
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Ability to use own initiative and work with minimum supervision |
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Commitment to on-going professional development |
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Flexible approach to work |
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Good sense of humour |
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| If
you require further information please contact Human
Resources Department, South Cheshire College, Dane
Bank Avenue, Crewe. CW2 8AB Tel: +44 (0)1270 654616. |
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| Closing
date for receipt of application: 12noon, Wednesday 17th March 2010 |
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